Expense management built for you
Connect your travel programme with easy-to-use expense management solutions.
Simplified travel spend management
Managing travel and expenses (T&E) isn’t easy.
Whether you’re a global corporation or a small to medium-sized business, running a travel programme involves keeping an eye on day-to-day discretionary travel spend, managing budgets and account reconciliation. This means tracking any travel-related expenditures, whether approved and in your system or not.
There’s a way to simplify this that’s efficient and as reportable as the rest of your travel programme, encourages compliance and gives you a full picture of your travel spend.
We provide a complete solution or help you connect your travel policy to your expenses. Whatever it is you need to keep on top of your travel spend, we’ll help you identify the best way to connect your travel programme with easy-to-use expense management solutions.
A single T&E solution
We know how important it is to track your travel spend — our travel expense management solution is here to help with an easy-to-use reporting system that keeps all of your expenses in one place.
- Get daily visibility into your travel expenses.
- Align important data fields to support budgeting and financial accountability.
- Easily manage employee expense reports to reflect spending with personal or corporate credit cards.
- Quickly reconcile centrally billed charges to pay credit card companies for a fully validated T&E in your general ledger.
Streamline your process and policy
Make your travel expense policies and processes work for you. Save time and money with a T&E solution that meets your goals at every step.
- Create traveller profiles and booking preferences to encourage policy compliance.
- Configure your data fields to match your reporting needs.
- Provide flexible support for your different payment types.
- Build data flows across T&E and associated reporting systems.
- Support your existing expense reporting and reconciliation processes.
- Get it all correctly reconciled in your general ledger.
Egencia offers a fully integrated T&E solution to create an end-to-end experience that captures booking, fulfilment and expense directly in our platform. This is ideal for businesses that want a complete solution for their travel programme.
Expense management for businesses of all sizes
It’s important to maintain your business-specific reconciliation requirements. Simplify the process of keeping your general ledger fully reconciled with your credit card and bank statements. Easily pass all of your offline and online transaction data to your expense management system.
Automatically send trip data to dedicated expense management systems, traveller risk management partners and your ERP systems with Open Connect.
Increase compliance and reduce excessive spending by allowing your travellers to consolidate receipts and their personal credit card charges, even from multiple cards. Use Open Sync* to support employees who use personal credit cards for their travel expenses. Open Sync collates all expenses and automatically creates an easily exportable spreadsheet that can be sent to your expense partners.
*Available only in North America
Keeping bookers and the bottom line in balance
You need fully reconciled credit card and bank statements to submit to your general ledger. That’s why we work with you to ensure that all your transaction data — offline, online and with custom data fields — is easily passed to your expense management system. We work with a large number of expense management partners and payment providers to give you billing data reports that you can export to support your business’ specific reconciliation requirements.
We work with customers to understand their needs and help them find the right expense management process, expense data solutions and mobile expense apps that fit their company’s specific requirements.
There are several ways to include trip data in a travel expense management system. Our global partnerships with expense management providers allow us to offer a variety of tailored, cost-saving options to our customers. We’re here to help reduce manual processes for travel managers, travellers, accounting departments and more.
Crunching the numbers doesn’t have to be tedious. Get in touch with us to explore your expense management needs.
Interested to learn more?
Get in touch with us.